Peerx-Press FAQ
General User FAQ
Author FAQ
Reviewer FAQ
Why are my files converted to PDF?

When you submit your manuscript files online, they are turned into PDF so that editors and reviewers can access the documents on screen over the Internet from whatever platform they use and irrespective of how fast their connection speed is. PDF technology is essential to the operation of the peerx-press (PXP) Submission and Review System because it is universal, and because it converts all files into a reproduction quality good enough for reading on screen and printing from a desktop printer (which is why conversion takes place).

You will not need any software to create PDFs as the system does this for you.

I've submitted a PDF file, why do you convert my PDF to another PDF?

Peer-X-Press converts PDF files to "normalized" PDF files to ensure maximum compatibility.

Why might my Word file not convert properly to PDF?

If a non-standard character TrueType Font is used (such as for symbols), the character font may need to be embedded:

1.) On Word's Tools Menu, click Options, and then click the Save tab.
2.) Select the Embed TrueType fonts check box.
3.) Save the document.

Please also make sure that your Word file is not password protected.

Word 2007 and the new Word .docx format should not be used.
Docx files will currently cause problems for existing preproduction and production routines.

If Word 2007 is unavoidable, back-save from the ".docx" to the ".doc" format. However, please note that you must use MathType or the Equation Editor 3.0 and not the more easily accessible, Microsoft Math Editor. When equations built with Microsoft's Editor are back-saved, they are converted to low resolution graphics and will not be usable.

I've submitted a PDF file, why isn't it converting to the PXP PDF?

Please be sure that all of the fonts used in the original PDF have been embedded. Please also check your security settings. For example, if the original PDF is encrypted or password-protected, we won't be able to use it.

If your file is encrypted, please recreate the file without encryption before attempting to submit it electronically. You can check to see if your file is encrypted by looking at the file properties. If you are unable to recreate your file without encryption then you will get an error message.

How much time will it take to submit online?

Time taken for submission will depend on factors such as how many supporting files there are, how readily available these are from your computer, whether you have all the relevant details to hand (contributing author addresses, for example) and the speed of your internet connection.

A reminder screen with a checklist of what you should have to hand will appear when you click 'Submit Manuscript' on the system desktop. Having these items on hand and having the files ready on your PC will greatly speed up the submission process.
As well as upload, a few minutes for each file is required so that the conversion engine can convert your files into PDF.

Checking Conversion and Submission

You may need to check that conversion has been successful (from the link on your desktop when you are prompted) more than once. If fifteen minutes elapse and you still do not have access to a 'PDF' version of each file, conversion has not been successful. This is not likely to happen, but if it does, you should first delete the failed file using the 'delete' link below the file in question on your desktop. Then make sure that the system accepts files of the type that you are trying to upload by referring to the drop-down boxes for "file type". If the file you are uploading is not in the drop-down list, then it is likely that you are trying to upload an unsupported file type, in which case you should convert the file to an acceptable format before submitting it. If the file type is correct, try to upload it again, and repeat the conversion process. If this fails, email the journal office or pxphelp@aip.org, They will be able to assist with the submission.

Submission has been successful when you can see the PDF reproduced on-screen from the 'PDF' link for the file(s).

I've approved the files for my submission, but have realized that I made an error. How can I make my changes?

If you realize, after approving your submission, that a file is missing, the wrong file has been uploaded, or some information about the submission is incorrect, log into the system, click on the "Live Manuscripts" folder, then click on the "Check Status" link for the submission in question. Clicking on the "Manuscript #" link will then bring you to a screen where you can use a "Send Manuscript Correspondence" link. Use this to send an email to the editorial office staff with your comments. If the correction is sufficiently important that you want the current submission halted so that you can resubmit, the manuscript can be ‘returned’ to your online desktop for changes. You do not need to telephone the editorial office or send an email from your own email software.

Are there any guidelines for TeX file submissions?

Always consult the Information for Contributors of the journal you are submitting to. Please note the following general items when submitting LaTeX or REVTeX files via Peer-X-Press:

  • A LaTeX/REVTeX submission should be a single .tex file; multiple-(.tex) file submissions are not supported.

  • Commands to include figures may be used. Ensure that the figure filename cited in the command matches that of the actual file upload; use only the simple filename, not a complete directory path. Only include figures of EPS format (not TIFF or PDF).

    If an EPS file contains a thumbnail preview, it may not render in the article PDF generated via the TeX.

  • Submission of .sty files or .bib files are not supported (uploading .sty or .bib files as supplemental material does NOT help).

    Rather than upload a .bib file, run the .bib file on your own system and then paste the text of the resulting .bbl file into the TeX article file as your reference section.

  • Submissions in Plain TeX format or in dvi format are not supported.

  • Processing and conversion of LaTeX files generated from ScientificWord (tcilatex) is not supported, and not likely to proceed successfully.

See also the following resources:


The REVTeX4 Homepage
(http://authors.aps.org/revtex4/)

AIP's REVTeX4 Toolboxes
For Windows
REVTeX4 README | Download .zip File

For Mac
REVTeX4 README | Download .zip File

For UNIX
REVTeX4 README | Download .tar.gz File



Are guidelines for submitting production-quality figures in PDF format available?

Yes, guidelines are available at here.



This page was last updated Tuesday, April 22, 2008 at 12:06 PM (EASTERN)